Scouts and parents got their questions answered, turned in copies of forms for Summer Camp, and played with the carts. We need more driver volunteers for the drive back on Saturday! Everyone traveling to camp should bring a sack lunch to eat on the ride. Scouts getting rides home from camp with non-parents/guardians should have a separate $15-20 for lunch on the way home if your ride decides to take a break. Don’t spend it at camp! :-)
I hope I’m wrong, but Scouts who are not showing up for any summer camp classes as of last night: Soren Carter, Michael Eaton, Matthew LePorte, Victor Vargas. Email Bobby Hill at for help and the QR code you need to access your account and add classes for your Scout. The QR codes he sent last night are different and don't seem to go where you can add classes, it only shows what you have registered already. Your QR is to the right of your Scout’s name. They are all different, be sure to use your own code so you get classes associated with the right person. Reply to this if you need help and send me a screenshot of your updated class list when you are done. Everyone, print your updated class list and send it to camp with your Scout to help them know their schedule. Also print a copy of the Rotary Map so they know where to go.
Information to complete your summer camp forms.
On your physical forms you need to put on B1, Unit Leader: Bobby Hill cell: 269-930-1743 and Brett Bacon cell: 269-369-8145 (adding Brett since Bobby won’t be at camp, but have him on there for future camp outs where you will use the same health forms).
Council Name: Southern Shores Field Service Council, Unit No. 623
On your Camper Release form: Unit 623, Campsite: Ranger 2. List a few of our leaders who are camping along with your other preferred drivers.
Bo Conroy 630-414-2988
Greg Smith 269-921-3407
Bill Conroy 630-809-6420
Brett Bacon (leaving Friday night) 269-369-8145
Is your physical up to date?
Anyone attending any camp this summer that is longer than 72hrs needs to have a current Scout Physical: forms A, B, and C on file! This applies to all Scouts and adults. Part C needs a physician's signature/stamp so get those appointments completed before camp! Some offices need a few business days to fill out the forms so don’t wait until the last minute. Please see attachments. If anyone takes medications they have a form for that too. Make sure you have enough medication to last through camp. Please scan the completed forms for future use and bring completed copies to our leaders on Sunday at 7:30am for departure. KEEP YOUR ORIGINALS!
Summer Camp at Camp Rotary: Week of July 23-29, 2023
3201 S Clare Avenue, Clare MI 48617 (for your GPS)
Bring completed physical forms A, B1, B2, and C, medication forms, Scout release form, and any other forms that apply to you. Do not staple the different forms together, they will be separated into different sections of a binder for check in. Medications for camp will need to be in the original bottles/containers so start getting those ready to cover you from Sunday through Saturday. Label bottles that don’t have your name on them and put multiple medications in a ziplock with your name on it. This will help keep them organized and safe from moisture.
We need drivers! Contact Bobby Hill and Mr. Bacon at to be a driver with how many Scouts you can fit with seatbelts. We are meeting at the church at 7:30am to get personal items into the trailer, forms to the leaders, and medications checked in, then depart at 8am. Scouts should wear their class A’s while traveling to camp. Everyone traveling should pack a sack lunch to eat while traveling. Those doing the swim test should eat at least 30 minutes before we swim.
Rides should be at the camp between 9:30 and 10am on Saturday to take Scouts home.
3201 S Clare Avenue, Clare MI 48617
A suggested packing list is below and on pages 268-269 of your Scout book, please LABEL EVERYTHING! Put your Scout’s name and 623 on everything: all bags, clothes, books, water bottles, etc. Label your Scout book with your name in big print! Everyone has the same book so make yours distinctive! Photocopy or take pictures of your Scout’s Rank progress, Hiking, Service, and Camping logs from the back of their Scout book in case the book gets lost or damaged. Pack your Scout book in a large ziplock bag in the daypack. Keep your printed badge worksheets in a folder or binder in a ziplock too. Ziplock bags and plastic trash bags help keep your gear dry. When packing, keep the daypack separate from items that may go in the trailer. Have the swimsuit, towel, etc in a waterproof bag with or in your daypack since we will not have access to anything in the trailer until all swim tests are done and registration, tours are complete. If you are wearing your swimsuit on the drive there, make sure you have a complete dry outfit to change into for the tours if you don’t like walking while wet.
Check your badge requirements for additional items your Scout may need. Decide as a family how much spending money your scout should take. Leaders were recommending $100 for the week of camp if you don’t have extra costs with badge choices. Consider extra fees for class supplies, several dollars a day for snacks, and souvenirs. Scouts should be responsible for their own $, but money can be held by our summer camp leaders. Remember the separate lunch $ for the trip home if you are not driving your Scout. May or may not be needed.
Please see attached links and files for more camp info. https://scoutingevent.com/272-crsbsarc2023
Please see below for the info from Camp Rotary about arrival.
Dear Unit Leader:
In accordance with our Standard Operating Procedures for 2023 – please find on the table below your Unit’s scheduled sub-camp and arrival time for SESSION #5 (July 23rd).
Troop 623 is in Ranger 2 arriving at 12 noon.
Please DO NOT ARRIVE EARLY OR LATE!!! Units that arrive before their designated check-in time will need to wait IN THEIR VEHICLES until their assigned check-in time. Units that arrive late will be moved to the end-of-the-line and will need to wait IN THEIR VEHICLES until the next available opening is presented to check them in.
Arrival Procedures / Schedule:
- A medical recheck of all campers will occur – unit paperwork will be completed in the parking lot
- Unit trailers can be taken back to the campsite AFTER medical re-check for the trailer driver has concluded
- Units will not be allowed to leave the parking lot until the trailer driver has returned to the parking lot
- Units will complete orientation videos
- Units will go to Dining Hall orientation
- Units will report to the Aquatics Area for swim checks
- Changing rooms will be available at the waterfront area – however, it is recommended that those participating in swim checks arrive with swimsuits easily accessible. Units WILL NOT be able to access their campsites prior to swim checks, so please pack accordingly
- If the unit has completed Pre-camp Swim Checks – this step is skipped
- Unit will be offered a tour of camp after completing swim checks – this tour is not mandatory
- After completing Swim Checks, Camp Orientation, and a Camp Tour – Units will be escorted back to their campsite to set-up camp
- Campsite hosts will not be available to assist with campsite set-up
- Flags will be on the Parade Field at 5:40pm -- don’t be late! Dinner will follow.
Lastly, please ensure that you have printed copies of all required paperwork for checking into camp, including the following forms:
- 3 completed copies of the MCC Unit Roster (found on the MCC website)
- DHS Clearance forms for all Unit Leaders
- Proof of Youth Protection Training for all Unit Leaders
- Proof of Registration to the Troop you are coming to camp with for all adult leaders
- Camper Release Forms for all Scouts
- BSA Medical forms including parts A, B, and C, for all participants
Please have these forms separated by the type of form, and organized in alphabetical order by last name to ensure a smooth check in process.
Service hours opportunity
From Emmet: My eagle project was approved July 11th, and I'd like to start working at Upton middle school on July 30th, about 10:00am- 4:00pm. Our second work day will be August 6th, again 10-4. I'll be picking up some other tools from the church shed. I will provide lunch and drinks for the people there, but people will need to bring gloves and long pants, but I will have some extra. Some people will need to bring bush trimmers or loppers. Please call 269-759-0990 if anyone has questions and to sign up.
For the Scouts and parents going to Philmont in 2024, please don’t spend all summer on a computer or phone! Be physically active and get your body strong over the summer. Practice hikes for Philmont will start in the fall.
Become a Den Chief for Cub Scouts!
Late Sept/Oct be a den chief 2 nights a month to earn service hours and grow new Scouts. Must be 1st class or above if you aren’t an adult. Contact Ben Rimes for more details. Days of the week TBD.
Merit Badge Counselors
Come to the meeting and we will fill out the form with you! Help keep the Troop going!
The troop is in need of merit badge counselors.
The need is most urgent for the Eagle required badges….
(a) First Aid, (b) Citizenship in the Community, (c) Citizenship in the Nation, (d) Citizenship in the World, (e) Communication, (f) Cooking, (g) Personal Fitness, (h) Emergency Preparedness OR Lifesaving, (i) Environmental Science OR Sustainability, (j) Personal Management, (k) Swimming OR Hiking OR Cycling, (l) Camping, and (m) Family Life.
If you are interested in becoming a merit badge counselor look at the options on the list at this link. Talk to Mr. Sparkman or Mr. Langlois to get the forms to sign up.